HRMS Railway Login – Finally, Employee Self Service module of HRMS was launched for use across all offices of Indian railways. The online HRMS is designed to bridge the gap between employees and administration. Railway employees will cease using the manual process for leave application, transfer, promotions, and awards, nominations for retirement benefits, and many more. The HRMS (Human Resource Management system) will help the railway board and government have proper records of all employees. The salary allocations, increments, and salary slips will be easily generated from the portal. www. hrms indian railways.

HUMAN RESOURCE MANAGEMENT SYSTEM (HRMS)

Employee Self Service (ESS) module enables railway employees to interact with various modules of HRMS including communication regarding change of data.

Indian Railway

HRMS Railway Login

Website : https://hrms.indianrail.gov.in/HRMS

• Visit HRMS Website to open HRMS Login Screen .
• Enter your 06 Digit HRMS ID & Password
• (Default Password – [email protected] )
• Press ..
• An OTP will be sent to your registered Mobile No. which
• will be valid for the whole day upto 24:00 hrs.
• Enter the OTP in the OTP field and Click on Verify OTP.
• You are successfully logged in HRMS Application.

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Know your HRMS ID

For Employees

• Visit HRMS Website to open HRMS Login Screen.
• (https://hrms.indianrail.gov.in/HRMS)
• Select ―Need Help for Login‖
• Enter your IPAS 11 digit Employee Number (PF No.)
• Click GO to view HRMS details.
• Note down your HRMS ID/Login ID
• (HRMS ID is comprised of six characters like RSTPQR)

Retired Employee Registration

• Enter your PPO Number, Date of Birth & Name and click on ‘Go’ button to check your details
• If user is not registered in HRMS and mobile number is not correct and showing 0:
  • Click on ‘Register’
  • Enter 10 digit Mobile Number. Click on Send OTP
  • The Mobile Number will be Submit After entering the correct OTP to register yourself in HRMS
• If user is not registered in HRMS and mobile number is correct:
  • Click on ‘Register’ button
  • Enter Same 10 digit Mobile Number . Click on Send OTP
  • An OTP will be sent to your mobile number, enter that OTP to register yourself in HRMS

Need help for Login HRMS Railway

HRMS Railway forgot Password

Visit HRMS Website to open HRMS Login Screen.

Click forgot password then fill your HRMS and Employee id . After that you will receive an OTP. With help of that you can reset your Password.

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HRMS Railway – Helpdesk

   In case of any issues please reach out to HRMS helpdesk:- Please Note : There are changes in HRMS Helpdesk Mobile no. Zone wise Helpdesk Mobile No is as follows –
1)Mobile no 9971168228 for RB + ICF + NWR + WCR + BLW + CTI
2)Mobile no 9953780947 for NFR + SECR + RDSO + RWP + MCF
3)Mobile no 9971535534 for NCR + NER + RCT + RCF + ER + SER
4)Mobile no 7786940452 for NR + CR + DLW + IRPMU + NFRC + SR
5)Mobile no 7982542883 for METRO + COFMOW + WR +DMW + SWR + CORE
6)Mobile no 8700183367 for ECoR + SCR + ECR + RWF or write to us at [email protected] 

HRMS Railway App Login

Download & Install HRMS Mobile App. on your Mobile Device from Google Play Store.

• Enter your 06 Digit HRMS ID & Password
• Press
• Enter OTP sent to your mobile
• Enter the OTP in OTP field , and then
• Click on Verify OTP.
• You are successfully logged in HRMS App.
• If you are not a registered User of the App, then
• Click Register Now Option and follow the step by step
• procedure appears in the Screen to register yourself.

KHOW ABOUT LAUNCHED HRMS RAILWAY MODULES

EMPLOYEE MASTER MODULE ( HRMS RAILWAY )

This module allows the Establishment dealer authority to enter employees’ details like Basic Info,
Family, Personal, Communication info, Employee Current Status, Medical and Qualification, etc. which
needs to be verified and accepted by the assigned Authorities (Cadre Clerks and Officers).

e – SERVICE RECORD (SR) MODULE

e-SR module emphasises on digitization of the Service Record of an Employee. It contains all details
involved in an Employee’s Career path from the Initial Appointment, Promotions, Pay Change History,
Transfers, Training Details, Leave Details, etc., which is verified and accepted by assigned authorities
(Cadre Clerks and Officers).

e – OFFICE ORDER MODULE ( HRMS RAILWAY )

This module will enable the authorities to issue all types of Office Orders related to transfer, posting,
promotion etc., record joining, relieving information of the employees to update the Book of Sanction.

e – EXECUTIVE RECORD SHEET MODULE

This module display data related to service history of Railway officers.

e – EMPLOYEE SELF SERVICE (ESS) MODULE

All serving Railway Employees (Gr. A, B, C) can update their service particulars and biodata in HRMS by raising a Change Request to respective Dealing Clerks / Officials through this Self Service Module.

e – PRIVILEGE PASS/PTO MODULE ( HRMS RAILWAY )

All serving Railway Employees will now avail and apply for e-Privilege Pass/PTO through HRMS
Application only. E- Privilege Pass/PTO generated can be utilized for booking physical Railway Tickets
across PRS/UTS Counters and online tickets through IRCTC.

e – PF LOAN & ADVANCES MODULE

This module will enable the authority to process PF Loan & Advance Withdrawal and Employees to
apply for withdrawal for PF Loan & Advances.

e – APAR MODULE ( HRMS RAILWAY )

e-APAR module will help in timely completion of performance appraisal of all Gr. C employees.

e – SETTLEMENT MODULE ( HRMS RAILWAY )

Settlement module will enable the authority to finalize the settlement of superannuating employees
with ease and convenience. Superannuating Employees will be able to fill up Digital Pension Booklets
through this module. Welfare Inspectors will assist the employees to fill up the Pension Booklet.

e – POST RETIREMENT COMPLIMENTARY PASS AND WIDOW PASS MODULE

This module will facilitate all Retired Railway Employees and Widows of retired Railway Employees to
apply for e-Post Retirement Complimentary Pass and Widow Pass, which can be utilized for booking
physical Railway Tickets across PRS/UTS Counters and online tickets through IRCTC.

Indian HRMS Railway e-pass cancellation request

1. Open the HRMS application website page.
2. Select the option “pass” then “my issued passes” on the homepage menu. 
3. The system will show a list of all issued passes. 
4. Next, click the option “cancel” against the UPN, which you need canceling. 
5. Proceed and enter the reason for cancellation. Upload all approved documents for the authority. 
6. Next, click the submit button; the details will be sent to the pass clerk for further action. 
7. The employee can view the status of the application by selecting the option “applied.” The option should be next to the cancellation pass requested. 
8. The portal will send the status instantly. If the request was rejected, you could apply again by selecting “apply again.”

Employees can access all work-related services directly from the portal. Manual services are still available through all employees are encouraged to migrate to a digital platform. For more please visit https://hrms.indianrail.gov.in/HRMS/ official railways hrms portal.

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e-PASS/PTO MODULE ( HRMS RAILWAY )

CONFIRM FAMILY DECLARATION & PASS SET LIST

• Login to HRMS Website with your HRMS ID, Password & OTP.
• In the left side panel, click on the ―PASS‖ menu.
• Click on the ―Family Declaration‖ option. .
• Select each family members for declaration of family for Pass, enter remarks and documents (if required).
• Then click Submit for verification/acceptance by Pass Clerk.
  (If family member details not shown, please contact concerned Dealing Clerk / Officer to Update & accept family data by Accepting Authority)
• Click on the ―Pass Set List option under Pass menu. .
• Click on the Confirm, if manual Pass availed entry detail is correct.

APPLY NEW PASS APPLICATION

• Click on the ―Pass Set List‖ option under Pass menu.
• Select ―Type of Pass from the drop down menu– ‘Privilege
• Pass or PTO. and
• Click ―Go button.
• Select on Available Passes ―Full Set‖ or ―Half Sets‖
• Click ―New Application‖ and enter the travelling details – [Outward Journey From—To Stations and add Break Journey stations]
• Click ―Member to be included‖ and ―Submit‖ button for further verification by Pass Clerk (PC) & approval by Pass Issuing Authority (PIA). [On submitting Pass Application, a SMS is sent to Employee’s registered mobile number having info about Pass Application. A SMS is also sent to PIA
• having details of Pass Application of employee.]
• TO VIEW ISSUED PASS/PTOS
• Click ―My Issued Passes” to view issued Passes and PTOs

BOOKING TICKET ( HRMS RAILWAY )

THROUGH PRS COUNTER

• Login to HRMS Website with your HRMS ID, Password & OTP.
• Click ―My Issued Passes‖ to view list of issued Passes/PTOs.
• Click the five digit ―Unique Pass Number (UPN)‖ to download on your Mobile device or in computer to take a print copy of your e-Pass.
• Click ―Send OTP SMS and one four digit alphanumeric ̳Pass Booking OTP’ will be sent to your registered mobile number, which will be valid for 24 hrs.
• Fill up Reservation Form with journey details and Passenger details.
• Give your Pass Number and Pass Booking OTP at PRS Counter which are required to be entered against each Passenger for booking the tickets. (Different Passes can be used in single ticket Booking)
• Once the e-Pass details provided by the user are validated, PNR will be generated by a successful response from the PRS system and your ticket will be booked.

THROUGH IRCTC WEBSITE

Visit IRCTC e-ticketing website (https://www.irctc.co.in/) and login with your IRCTC Login ID and Password. If you are not a registered
User of IRCTC website, first register yourself and generate your Login ID and
Password.
Click ̳Pass Booking’ option available under ̳TRAINS‘ menu at
IRCTC e-ticketing website (https://www.irctc.co.in/) and
IRCTC Rail Connect Mobile App (download from Play Store).
Enter the train details and select class of Berths, then click Check Availability & Fare to search your suitable train.
Enter Passenger details at passenger reservation page. Also enter five digit e-Pass ̳Unique Pass Number (UPN)‘ and four digit ̳Pass Booking
Code’ & Press OK to validate your Pass at the time of booking.
Once the e-Pass details provided by the user are validated, PNR will be generated by a successful response from the PRS system an your ticket will be booked.

e-PF LOAN & ADVANCES MODULE

HOW TO APPLY ?

• Login to HRMS Website with your HRMS ID, Password & OTP.
• In the left side panel, click on Loan & Avances, and then
• click ―My PF Loan Application‖.
• Click on ―New Application‖ Button.
• Employee‘s basic, Bank details, last PF Loan details and PF balance will appear on the screen
• Then, Select—‘Withdrawal Type’ and enter ̳Withdrawal Reason’
• Enter ̳Applied Amount’ as applicable.
• Enter ̳No. of Installments ‘(if Temporary Loan).
• Enter ̳Dependent Name/Remarks’ (if any).
• Upload requisite documents justifying the PF Loan Withdrawal Reason.
• Click on Submit button.
• Enter the OTP sent to your registered mobile number.
• Click on Ok button.
• After successful submission the Application Number (15 digit alpha numeric) gets generated like PF2020110900122, for further processing by Loan Dealing Clerk (LDC), Loan Verifying
• Authority (LVA) and Loan Accepting Authority (LAA)
• Once Loan application is sanctioned by accepting authority, it will be forwarded to IPAS system to pass the Loan Amount by Pension Section of Accounts Department.
• To View Status of your Application
• Click on Loan & Avances, and then click ―My PF Loan Application‖.
• View ―Current Status‖ in the details against your Application No.

FAQ – HRMS RAILWAY

• Who can use HRMS RAILWAY Portal ?
  Railway employee can use HRMS RAILWAY portal for their human resources related work.

• What is official website for HRMS RAILWAY ?
  hrms.indianrail.gov.in/HRMS/login is official website for this.